Your day-to-day:

• Provide ongoing support to Project & Programme Managers by coordinating meetings, taking minutes, and preparing reports.
• Create and manage new Project sites on SharePoint and Confluence during the initial phase.
• Lead the organization of weekly and monthly BTO meetings, including setting agendas and producing detailed minutes.
• Follow guidelines to produce comprehensive Project Closure Reports for all completed projects.
• Implement communication strategies to keep stakeholders informed and engaged throughout the project lifecycle.
• Assist the Head of BTO with the coordination of the fiscal year planning cycle, ensuring alignment with strategic goals.
• Collaborate with the BTO Analyst to develop and report on the Celoxis roadmap, ensuring accurate tracking of project progress.
• Regularly update content and identify improvements to maximize the value of BTO SharePoint and Confluence sites for key stakeholders.
• Compile and produce the BTO Monthly Report and the EPG Report, ensuring accurate and timely information dissemination.
• Oversee the BTO Resource Planner, Kanban, and Shared Calendar to ensure efficient resource allocation and task management.
• Build and maintain strong relationships with internal and external stakeholders, setting realistic goals and timeframes for project completion.

We look forward to welcoming a proactive and detail-oriented coordinator to our team!

A bit about you:

• Minimum of three years' experience in a project management office or technology/business change environment.
• Proven ability to work across various business divisions with excellent presentation and communication skills.
• Strong organizational skills, attention to detail, and ability to drive initiatives forward.
• Proactive, results-oriented, and customer-focused approach to delivery.
• Experience with standard office products and communication tools like Excel, Word, PowerPoint, Teams, and Slack.
• Proven experience in stakeholder engagement with divisions including IT, Operations, Marketing, Retail, Finance, and external suppliers.
• Experience in delivering projects based on Agile methodology is desired.
• Relevant tertiary qualification or equivalent work experience.

How we care for you:

To help you win at work and beyond, we’ve created some purposeful ways to look after you, your whānau and the community we share. Some of this includes:

• Insurances including medical, life, income protection and critical illness to make sure you’re covered whenever you need it!
• Flexibility to have the work-life balance that suits both you and the people you care about via our hybrid working model.
• An annual wellness benefit to support your wellbeing.
• Extra paid leave for days like Lotto Day at Christmas and Volunteer Day.
• Personalised development to help you grow, including access to tools like LinkedIn Learning.
• Recruitment referral bonus.
• Modern office in Newmarket plus barista coffee machine.
• An array of health and wellness benefits such as free flu jabs, access to EAP and onsite gym.
• Parental leave return to work lumpsum payment.
• Opportunity to join any of our Inclusion, Diversity, Equity and Wellbeing networks.
• Enjoy fresh fruit, biscuits, coffee, breakfast, and a selection of teas on us! 

Come as you are:

We want you to feel at home when you’re with us. We accept you and celebrate you exactly as you are, no matter your background.

At Lotto NZ, we believe that when everyone’s in, everyone wins. That’s why we’re committed to and intentional about building a diverse and inclusive workforce that our customers and communities can feel a part of. Our focus is to create an environment where you thrive, and where people from all backgrounds feel seen, heard, and understood!

This is your opportunity to join a group of good people, with good vibes who support each other like whānau.